Guides and instructions

Information about printing in the Library.

What is ‘Find me’ printing?

‘Find me’ printing is a system run by the UIS that enables you to print your documents to whichever printer you prefer. You don’t need to select a particular printer when you print a document - your job will appear at whichever printer you collect it from. Devices that run Windows use the Print Deploy system whereas Macs use the DS-Print system. Mobile devices can use the Mobility Print system,

How does it work?

When you print a document, select the ‘Fitz_FindMe’ printer from the list (if you are printing from a Mac computer, you might need to confirm your UIS or Desktop Services (MCS) username and password first), go to the nearest printer, swipe your card and collect your printout.

Advantages of ‘Find me’ printing

Your print jobs are not charged until you release them at the printer. If there are many people waiting at one printer, you can always go to another one and print your document there, thus reducing the risk of losing your printed documents.

How am I charged for printing?

In order to be able to print or copy using the ‘Fitz_FindMe’ printing system, you must first to top-up your University DS-Print credit balance by visiting the My DS-Print portal. From 16th August 2022 student printing charges are no longer charged to College Bills.

The costs of copying and printing can be found on the IT Charges page.

How do I collect my job?

If the printer is asleep, wake it up by pressing the flashing green button on the right. When you see the green PaperCut ‘Log In’ screen, place your card close to the reader (on the right) and wait for the logon process to finish. Alternatively, you can use your UIS or Desktop Services credentials to log in: tap on the relevant field on the screen and use the on-screen keyboard to input your user name and password. You then have a choice of actions to perform:

To print all jobs straight away:

Tap ‘Print All’. This will print all of the documents that you sent to the Find Me system. Tap ‘OK’ on the Account Information’ screen and then use the ‘Log Out’ button on the top right corner to finish your session.

To collect or delete a single job:

Tap on the job title in the Held Print Jobs screen. You will see information about the cost of the job along with ‘Print’ and ‘Cancel Job’ buttons. To collect the job, tap the ‘Print’ button, or tap the ‘Cancel Job’ button to cancel it.

To scan or copy a document:

Tap on the ‘Use Copier Functions’ button and follow the instructions below to scan or copy a document

If the printer is asleep, wake it up by pressing the flashing green button on the right hand side of the keypad. When you see the green PaperCut ‘Log In’ screen, place your card close to the reader (on the right) and wait for the logon process to finish. Alternatively, you can use your UIS or Desktop Services credentials to log in: tap on the relevant field on the screen and use the on-screen keyboard to input your user name and password.

Tap the ‘Use Copier Functions’ button. You will be presented with your account information. Tap ‘OK’ to dismiss it. 

You can now use the copying function. For black and white copy, use the round grey button on the right hand side of the keypad. For colour, use the colour button. The copier will automatically choose the correct paper size (A3 or A4) according to the size of your document. To adjust zoom and other features manually, use the buttons on the touch screen.

After copying, remember to log out using the ‘*’ key on the numeric keyboard - otherwise other people could use your account.

In case you have any problems with copying, please contact the IT Office.

This document explains the basic steps needed to scan a document or image to email, using the Sharp Photocopiers in the Library.

1. If the printer is asleep, wake it up by pressing the flashing green button on the right. When you see the green PaperCut ‘Log In’ screen, place your card close to the reader (on the right) and wait for the logon process to finish. Alternatively, you can use your UIS or Desktop Services credentials to log in: tap on the relevant field on the screen and use the on-screen keyboard to input your user name and password.

2. Tap the ‘Use Copier Functions’ button. You will be presented with ‘Account Confirmation’ screen. Tap ‘OK’ to dismiss it.

3. Place the document or image that you want to scan on the photocopier glass, as if you were going to photocopy it. You can also use the automatic feeder for multi-page documents.

4. Push the “Scan to email button on the Home Screen on the printer.

5. Tap on the address field on the email screen.

6. Using the on-screen keyboard, enter your Cambridge CRSid (user ID) e.g. “abc100”. 

7. Press the “@cam.” button at the top of the on-screen keyboard. You should see “@cam.ac.uk” appended to your CRSid in the “E-mail Address” field.
   
   

8. Press the “OK” button at the top, right-hand corner of the keyboard.

9. By default, the document will be sent as an Adobe Acrobat PDF document. If you wish to scan to a picture (a .TIFF image) then press the “File Format” button on the display, press “OK” on the message that appears and then press the “TIFF” button. Press “OK” to accept the file format.

10. If you need to increase the quality (resolution) of the scanned document or image, press the “Resolution” button and select a higher resolution. Press the “OK” button to accept the new resolution. The default resolution of 200x200dpi is fine for most of the documents and guarantees optimal file size. Increasing the resolution improves the image quality, but will also increase the file size.

11. Use the Colour Mode button to force black-and-white or colour scanning.

12. If you have more than one page to scan, place the next item on the photocopier glass and push the copy button again. Repeat this process for every page that you want to scan.

13. Press the “Read-End” button on the display to finish scanning and email you with the scanned file.

14. Remember to log out when you are finished.

This document will help you get the most out of printing from the Mac computers in the Library.

Basic printing

When you print a document, the following (or very similar) window appears:

It allows you to adjust basic settings like number of copies or the range of pages to be printed. When you click the “Print” button, the document will be sent to the FindMe printing system using default settings. Paper size and colour settings will be adjusted to match the document. Tick the “Two-Sided” box to save paper by printing on both sides of each sheet of paper. You can change the output paper size using the “Paper Size” drop-down list. The printers can only print on A4 and A3 paper.

Advanced settings

Click on the “Copies and Pages” drop-down menu to be able to change to more advanced settings. In other programs this menu might be located somewhere else and have different name. 

Printing in colour

By default, the colour setting will be selected automatically depending on whether the document has colour elements or not. You can change the settings by following the steps below:

1. From the drop-down list, select “Color”.
2. The colour options menu will appear:

To print in colour, select ”Color” from the “Color Mode” list. To force black & white printing, select “Black and White”. To return to the default setting and let the software determine the colour mode, select “Automatic”.

Pamphlet printing

To print in the pamphlet mode:

Select “Printer Features” from the drop-down list.

Select “2-up Pamphlet” or “Tiled Pamphlet” from the “Pamphlet Style” drop-down list.

• Select “2-up Pamphlet” to print using sheets of paper twice the size of the specified paper size for the job, to produce a full-size pamphlet.
• Select “Tiled Pamphlet” to halve the output page size.

Please note that if any other setting in this menu is changed, it may stop the job from being printed, as the Library copiers are not capable of some of the features shown in this window.

To print a document on A3 paper, select the ‘File’ menu and then select ‘Print’. If you are using a program other than Word, the way to ‘Print’ command may be different.

Hint: The keyboard shortcut to print is ‘CTRL+P’. It works in most Windows programs.

In the dialog box that appears, click on the ‘Properties’ button next to the printer selection list.

 Select the ‘Paper’ tab and use the ‘Paper Size’ drop-down list to select A3 paper. Click ‘OK’ and you will return to the previous dialog box.

Once all of the printing settings are adjusted, click ‘OK’ again and collect your document at the printer of your choice.

Be aware that the printing charge for A3 documents is higher than for A4 documents.

By default, the Library PCs print in black and white. To print a document in colour, follow the steps below:

1. Open the ‘Printer Properties’ in the printing window in the application you are using (normally by clicking on the ‘Properties’ button next to the selected printer).

2. Un-tick the ‘Black and White Print’ box.

3. Click on the ‘OK’ button and the document will print in colour.

 Note: This setting will be retained until you close the application.

When printing from the public computers in the library, the documents are by default printed on both sides of every page to save the paper and make it cheaper for students. However, if you need to print only one side per page, please follow the instructions below:

1. Open the document you want to print and open the printing dialogue window. It looks like this in the most popular programs:

Microsoft Word:

Adobe Reader:

Microsoft Internet Explorer:

2. Click on the ‘Preferences’ or ‘Properties’ or ‘Printer Properties’ button (highlighted in red). The following window will appear:

3. In the highlighted area ‘Document Style’, select ‘1-Sided’, click on the ‘OK’ button and print the document. As long as the application you are using is not set to double-sided (option sometimes available in the window opened in step 1), your document will be printed on one page per sheet.

The FindMe printing system in the Library is managed by the DS-Print, part of the Desktop Services division of the UIS. They have prepared instructions which enable users to use the DS-Print services from their own devices. To get started, please choose your operating system:

Windows 8.1, 10 and 11

Print Deploy installation instructions for Windows

During the installation process in the DS-Print Set-up window, you should view Fitzwilliam print queues by clicking on the '+' button next to 'Fitz' and tick the Fitz_FindMe printer.

MacOS

To find your OS X version, click on the Apple menu and choose "About This Mac".

Printer drivers

Before following the instructions outlined below, please download the driver using this link: OS X 10.4.x - 10.9.x.

MacOS version 10.5 (Leopard) and higher

The instructions for connecting Mac computers to the DS-print printers are available here.

Please note that while the instructions mention that the PaperCut client application is optional for OS X 10.7 and higher, you may need to install it anyway in case you have trouble with printing.

While following the instructions, use these details to connect to the printers in the College:

FindMe system in the Library

• Queue name: Fitz_FindMe
• Printer URL: smb://print.ds.cam.ac.uk/Fitz_FindMe
• Printer manufacturer: SHARP
• Printer model: MX-3140N

Printer in the Fellows' Computer Room

• Queue name: Fitz_FellowsCR
• Printer URL: smb://print.ds.cam.ac.uk/Fitz_FellowsCR
• Printer manufacturer: SHARP
• Printer model: MX-2640N

Mac OS X version 10.4 and lower

To connect to Fitzwilliam printers, download the driver using the appropriate link above, and follow the steps in this article: http://support.apple.com/kb/ht3049 using the following details:

• URL format: smb://user:password@workgroup/server/sharename
• Workgroup: PWFAD
• Server: print.ds.cam.ac.uk
• Share name: Fitz_FindMe for the FindMe system in the Library, or Fitz_FellowsCR for the printer in the Fellows’ Computer Room
• User: your Cambridge ID
• Password: Your Desktop Services password

Android and iOS Mobile Devices

 Follow the instructions on the UIS' Mobility Print pages.

In order to connect to the wireless and wired network you will need to have DHCP enabled on your device.

If you need assistance with this contact IT support 

Any further problems?

If you are still having trouble, please report the issue here with the following information:

• your CRSID (e.g. abc100);
• your name;
• room number;
• whether you have a PC or a Mac and whether it's a laptop or desktop;
• whether you can get to the Registration page or not.